E-Citizen/Tenders E-Citizen/Tenders

4(1)(b)(viii) Statement of board, councils, committes and other bodies

January 11, 2013

Administration Division

The management of the Indian Foreign Service (Group "A") is undertaken through the Foreign Service Board. Similarly, a Senior Establishment Board has been constituted for recommendations regarding transfers and postings of Group "B" & "C" employees and a Junior Establishment Board for Group”D” employees. Departmental Promotion Committees have been constituted for decisions regarding promotions of officers and employees. The meetings of these boards and committees are not open to the public. However, copies of the minutes recording the decisions taken are available.

Norms for Postings

Representations are invited from eligible officials against available vacancies. Officials are asked to express their choices, in order of preference, against such vacancies. Posts abroad are broadly categorized into five categories, A*, A, B, C & C* on the basis of condition of living at the station concerned. The Boards make their recommendations on the basis of the preferences, functional requirements and the suitability of the proposed official. In general, the principle of rotation is followed while deciding the posting of an officer. Circular announcing vacancies under Foreign Service Board (FSB), Senior Establishment Board (SEB) and Junior Establishment Board (JEB) outline in detail the various considerations and conditions regarding posting of officers, including the normal tenure of such postings.

Composition of FSB, SEB and JEB

  1. The Foreign Service Board (FSB) comprises
    1. Foreign Secretary – Chairperson
    2. Secretary (East) – Member
    3. Secretary (West) – Member
    4. Secretary (ER) – Member
    5. Commerce Secretary – Member
  2. The Senior Establishment Board (SEB) comprises
    1. Additional Secretary or Joint Secretary in the Administration Division in the Ministry of External Affairs – Presiding Officer
    2. Two Directors or Deputy Secretaries including the Director or Deputy Secretary in charge of Administration in the Ministry of External Affairs
    3. A Joint Secretary or a Director or a Deputy Secretary in the Ministry of Commerce
    4. An Under Secretary in the Ministry of External Afffairs
  3. The Junior Establishment Board (JEB) comprises
    1. Directors or Deputy Secretaries not exceeding two including the Director or Deputy Secretary in charge of Administration in the Ministry of External Affairs is the Presiding Officer.
    2. One Director or Deputy Secretary in the Ministry of Commerce.
    3. Two Under Secretaries in the Ministry of External Affairs.
Composition of various Department Promotion Committee (DPC)
  1. Junior DPC for promotion to LDC, UDC, Assistant Grade
    1. Director in the Ministry of External Affairs – Chairman
    2. Director, Ministry of Commerce – Member
    3. Three Under Secretaries in the Ministry of External Affairs – Member
  2. Senior DPC [Grade 1 of IFS(B)]
    1. Chairman/Member, UPSC – Chairperson
    2. Joint Secretary(AD) in the MEA – Member
    3. Two officers of Deputy Secretary and above rank in MEA – Member
    4. Deputy Secretary or above rank officer nominated by Ministry of Commerce – Member
  3. Senior DPC (PA to PS, Steno to PA)
    1. Joint Secretary (AD) in the MEA
    2. Two officers of Deputy Secretary and above rank in MEA – Member
    3. Deputy Secretary or above rank officer nominated by Ministry of
      Commerce – Member
      Senior most Joint Secretary is the Chairperson.
  4. DPC (Sr. PPS to PSO Grade)
    1. Secretary rank officer nominated by MEA – Chairperson
    2. Additional Secretary (AD) in MEA – Member
    3. Additional Secretary nominated by Ministry of Commerce – Member
  5. DPC (PPS to Sr. PPS Grade)
    1. Chairman/Member of UPSC – Chairperson
    2. Secretary rank officer nominated by MEA – Member
    3. Additional Secretary (AD), MEA – Member
    4. Additional Secretary nominated by Ministry of Commerce – Member
  6. DPC (PS to PPS Grade)
    1. Chairman/Member, UPSC – Chairperson
    2. Joint Secretary (AD), MEA – Member
    3. Two other Joint Secretary rank officers in MEA – Members
  7. DPC in L&T Division
    (a) Joint Secretary to Additional Secretary (L&T)
    1. Chairman/Member, UPSC – Chairperson
    2. Foreign Secretary – Member
    3. Secretary (ER) – Member

    (b) Director to Joint Secretary
    1. Chairman/Member, UPSC – Chairman
    2. Foreign Secretary – Member
    3. Secretary in charge of L&T Division – Member
    4. Additional Secretary (AD) – Member

    (c ) LO (Grade ‐1) to Director
    1. Chairman/Member, UPSC – Chairman
    2. Joint Secretary (AD) – Member
    3. Joint Secretary (L&T) – Member

    (c ) LO ((Grade –II) to LO (Grade – I)
    1. Chairman/Member, UPSC – Chairman
    2. Joint Secretary(AD) – Member
    3. Joint Secretary (L&T) – Member
  8. DPC in the Interpreter’s Cadre
    (a) Interpreter (Senior Scale) to Senior Interpreter (Selection Grade)
    1. Chairman or Member, UPSC – Chairman
    2. Additional Secretary (AD) – Member
    3. Joint Secretary (AD) – Member
    4. Joint Secretary in the Territorial Division of the language concerned – Member

    (b) Junior Interpreter to Interpreter (Senior Scale)
    1. Foreign Secretary or a Secretary nominated by him from MEA – Chairman
    2. Additional Secretary (AD) – Member
    3. Joint Secretary (AD) – Membber
    4. Joint Secretary in the Territorial Division of the language concerned – Member
  9. DPC in the Library Cadre
    (a) Group ‘A’ DPC
    1. Additional Secretary or Joint Secretary (Admn) – Chairman
    2. Director (PP&R) – Member
    3. Director/Deputy Secretary (Admn) – Member
    4. Under Secretary concerned as Secretary to the Committee

    (b) Group ‘B’ DPC
    1. Joint Secretary (Economic Division) – Chairman
    2. Director (XP) – Member
    3. Director/Deputy Secretary (Admn) – Member
    4. Under Secretary concerned as Secretary to the Committee
Establishment Division
(As on March 31, 2014)

Ministry of External Affairs procures objet d’art (Od’A)/objects of art such as traditional Indian artefacts, handicrafts, textiles, paintings, sculptures and other manifestations of arts and crafts from all over India and supplies these to its offices abroad in order to provide an Indian ambience at the residences of India’s senior most representatives and their offices in various countries.

In order to perform this function effectively, an Od’A Committee of experts in various Indian art forms, was first constituted by a Resolution published in the Gazette of India of 28th February, 1981. This Committee has been entrusted with the responsibility of selecting Objet d’Art from Indian sources for the use of our Missions abroad. The Composition of the Committee is approved by the Prime Minister and published in the Government of India Gazette. The Committee has been reconstituted eleven times since 1981. The last Od’A Committee was constituted vide Gazette Notification No. Q/Od’A/891/04/13 dated 15th October, 2013.

The closed door meetings of this committee are held periodically and the decisions taken are implemented by the Od’A Cell.

Composition of the Od’A Committee
  1. Smt. Sujatha Singh, Foreign Secretary & Chairperson
  2. Prof. Rajiv Lochan, Member
  3. Ms. Gulshan Nanda, Member
  4. Ms. Laila Tyabji, Member
  5. Ms. Purnima Rai, Member
  6. Ms. Shalini Sethi, Member
  7. Shri Shambhu S. Kumaran, Joint Secretary (Establishment) & Ex-Officio Secretary

Parliament and VIP Division

Parliament Section deals with two Committees of Parliament viz. Consultative Committee and the Standing Committee.

As regards the Consultative Committee, Chapter 13 of the Manual of Parliamentary Procedures in the Government of India brought out by the Ministry of Parliamentary Affairs, states that "the Consultative Committee consisting of members from both the Houses are constituted by the Ministry of Parliamentary Affairs for various departments of the Government of India”. Details regarding the composition of the committee and the meetings of the committees are available in the website of the Ministry of Parliamentary Affairshttp://www.mpa.nic.inExternal website that opens in a new window

Standing Committees are permanent and regular committees which are constituted from time to time in terms of the provisions of an Act or Parliament or Rules of Procedure and Conduct of Business in the Lok Sabha. Details regarding the composition of the committees, subjects selected, details of meetings etc are available in the website of the Lok Sabhahttp://www.loksabha.nic.inExternal website that opens in a new window

Bureau of Security

Board for AS & PO Selection:
The three-member committee comprises: JS (Pers); JS / Director (CNV); DS/US (BOS)

Board for Security Guard Selection:
The four member committee comprises: JS (Pers); JS (CNV) / DS(Vigilance); DS (BOS)/ US (BOS); and AS &PO

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